E signature technology speeds up many documentation workflows, reducing delays in the process of reviewing and saving money on postage and paper, as well as faxing. It also reduces the amount of time required to distribute documents to signers, and makes it easier for them to be signed remotely.
A simple electronic signature is an image of a handwritten or typed name that is attached http://vpnssoft.net/touch-vpn-how-to-add-it-to-chrome to digital documents. Electronic signatures like these do not include encryption or authentication functions or verify the signer’s identity. An eSignature that is more advanced uses verification technology to create an encrypted hash of the signature data, and then connect it to a public key that is associated with the signature’s electronic identification. The recipient is able to decrypt the hash and compare it with the public key to confirm that the document has not been altered in any way since it was signed.
A company can increase the security of electronic signatures through additional verification methods, such as passwords or two factor authentication. biometrics. These types of verification are employed when there is a greater risk that the validity of the signature could be challenged.
Agencies should give special consideration to long-term, electronically-signed records that preserve legal rights. These records may require a longer software life cycle and it is important to ensure that a record’s integrity is maintained throughout any migration or upgrade processes. NARA’s guidelines for scheduling records can help agencies decide the appropriate timeframe for archiving these records.