Vendors have a variety of approaches to pricing virtual data rooms. Most of them have a base fee with extra charges that are based on features, storage, time of use, etc. Some of them offer an opportunity to test the product for free to ensure the product can be used in conjunction with a project or deal.
One of the simplest pricing models for data rooms is per page upload. This is a dated model, which dates back to the days of M&A professionals were able to manually copy documents and then deliver them to the providers on-site. It can result in extremely high bills after the project is completed and isn’t the best choice for companies that are exchanging large text files.
Another method is to charge per GB of storage capacity. This is ideal for smaller projects that don’t require much additional storage capacity. It’s important to note that it can be pricier than other options, especially when you’re looking to store audio or video files.
Other typical virtual data room pricing models include charging based on the number of administrators this is a great alternative for businesses that have a small number of employees managing the platform. Some providers offer tariff plans with a set number of administrator licenses. Adding more is an additional cost. Certain vendors also charge higher for privacy and security features, like multi-factor authentication, redaction, watermarks, or remote shred. Some virtual data rooms offer customer support in their pricing.