The preparation for your board meeting can be a crucial step to ensure that you have a productive discussion. This process may seem daunting If you don’t do it regularly but it’s worth the effort.
Develop the board meeting agenda together with the board chair and the CEO/executive director prior to the time the meeting. Consider the anticipated attendance and the order of the agenda and methods for promoting discussion. Also, make the list of directors and committee chairs who will have to provide reports to the meeting. Set a deadline for completing the report, and then outline the topics that will be discussed at the meeting.
Assemble board meeting materials including the agenda and finalized financial and management reports, committee minutes, reports from prior meetings and any other relevant information. Then, distribute these documents to all attendees in a timely manner. If your company uses an online board portal to distribute meeting materials it should be simple.
Examine any hot potato issues that have been identified and discuss the best approach for addressing them in the boardroom. If you can discuss these issues in advance, you can lower the chance that the meeting will turn into a finger pointing session, and allow board members to look at different solutions.
Make sure that all necessary meeting equipment will be delivered and ready for the board meeting. Also, make sure any https://www.boardmeetingsonline.blog/ catering arrangements have been prepared and ready for pickup the day prior to the meeting.