While some documents do not require a different storage or sharing method than email, Google Drive, or Dropbox sensitive documents from your company must be protected with software that can withstand the potential risks of a leak. Data room software gives you the security and protection needed to ensure your files are secure and allow you to work on them on any device.
In order to ensure the security of your documents, you should look for an online data room with audit logs that let you track the activity of all document activities. This will give you the ability to track who has viewed your documents and for how long. It will also tell you whether or not those views were intentional. Certain VDRs also come with features such as dynamic watermarks. These can prevent unauthorized print jobs and downloads.
Moreover, consider the way your team can access the files stored in your data room. You must make sure the data room is accessible from any device with an internet connection and is compatible with the formats that your team is using. You should search for a virtual data room with the ability to index documents. This makes it easier to locate specific documents.
SecureDocs is a reputable virtual data room that provides a user-friendly interface with meaningful dashboard reporting, instant activity alerts as well as a convenient Q&A feature. The platform also offers an array of industry-leading dataroomanalytics.net/how-does-a-digital-data-storage-work-and-which-features-to-consider/ security measures like SOC 2 Type 2 FedRAMP, two-factor authentication with permission-based user roles, and customized NDAs.