You’re looking www.boardroombox.com/is-membership-management-software-good-for-small-nonprofits/ to create a record that accurately records what transpired during the meeting, to protect yourself in the future. To do this, you should focus on the critical discussions and decisions that were made at the meeting. It is essential to ensure that all pertinent details are recorded. This includes a list of participants (including those who attended via the phone or online) and their roles, and also the time the meeting ended.
Your board’s minutes shouldn’t just be a transcript of all the opinions and remarks that were made. Your board minutes must be neutral, and avoid the use of inflammatory or colourful opinions, disagreements between members, or political comments. Also, you should remove any tangents or idle chats that were discussed, since these may present liability issues should your board be required to examine the minutes.
Conversations that diverge from the agenda are normal during board meetings, however they should be marked as off-the-record and shouldn’t be recorded in your board meeting minutes. Instead, you should mention that the board discussed something that wasn’t on the agenda, and don’t record any details about the discussion. Similarly, you should only record how board members voted against or for certain motions, and provide the reasons for their votes. This will create a transparent and impartial record of votes that could prove useful in the event that there is a possibility of future legal issues.